TERMS & CONDITIONS CONFIRMATION
Confirmation of the booking by the client must be made in writing within 7 days of the tentative reservation with deposit. Otherwise Essence Suites Taringa reserves the right to cancel the booking and allocate the venue to another client.
SECURITY DEPOSIT A minimum deposit of 25% must be made at the time of confirmation. Deposits are non-refundable as per the cancellation policy.
Total payments will be paid at the conclusion of the event unless prior arrangements have been made with Essence Suites Taringa. All approved credit arrangements require full payment within 7 days of the function.
GUARANTEE OF PAYMENT The client signatory agrees with Essence Suites Taringa to be personally liable to pay all monies payable to Essence Suites Taringa pursuant to this agreement.
Cancellation within 7 days of the event will incur a fee of 50% of anticipated revenue or management reserves the right to adjust accordingly to 100% fee.
A guaranteed minimum number of guests attending the event are required 3 working days prior to the event and the charges will be rendered accordingly. It is the responsibility of the client to contact Essence Suites Taringa regarding final numbers. Should a guaranteed number not be received, the expected attendance will be taken as final.
All prices are current at time of quotation and are subject to revision by Essence Suites Taringa prior to signing the contract. Furthermore, all prices quoted are inclusive of a Goods and Service Tax (GST).
ROOM RENTAL CHARGE
Meeting room rental charges are dependent on the time period required, the number of guests in attendance, the style of function, and the overall catering requirements.
COMMENCEMENT & VACATING OF ROOMS
The client agrees to begin the function and vacate the designated meeting space at the scheduled times agreed upon. In the event that a meeting should go beyond the agreed finishing time and if the following client is inconvenienced, Essence Suites Taringa reserves the right to charge whatever costs are reasonably incurred to ensure the smooth operation of that meeting/event.
DISPLAYS & SIGNAGE
Nothing is to be nailed, screwed, stapled or adhered to any wall, door or surface or part of the building. Any signage in the property’s public areas must be approved by Essence Suites Taringa prior to the event.
Clients are financially responsible for any damage sustained to Essence Suites Taringa and its contents and property owned or in the care or custody of the property by the client, client’s guests, invitees or other persons attending the event.
Essence Suites Taringa will not accept any responsibility for damages or loss of merchandise left in the property or meeting area prior to, during or after the event. Clients should arrange their own insurance and/or security. All clients’ goods must be removed from the property’s premises no more than 24 hours after the event.
By accepting the terms, conditions and agreements, the client acknowledges and warrants that it has informed all relevant persons involved in the event/function of Essence Suites Taringa terms and conditions.
LAWS/REGULATIONS At no time will the client commit any act or permit its employees, agents or invitees to commit any act that is illegal, noisome, and offensive or is in breach of the property’s rules.
Subject to amendments as specified in any subsequent Meeting Event Order form signed by both parties, the Meeting Event Order and these terms and conditions constitute the entire agreement of the parties and supersede all prior discussions, negotiations and agreements.